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We currently have a vacancy for a experienced Retail Finance Administrator to join our Commercial Services Finance team working full time in UCD Belfield campus. This is an exciting opportunity for an experienced and enthusiastic Retail finance administrator to join a dynamic team who work in a competitive and fast paced retail environment.

Key Responsibilities:

  • Manage, process, and record all deliveries on our EPOS (Retail Solutions) systems in a timely manner

  • Reconcile delivery information with invoices.

  • Manage the RS system including set up of new products, new staff and till requirements.

  • Resolve all docket and invoice issues or queries promptly.

  • Maintain accurate supplier information.

  • Prepare and issue key weekly reports to agreed deadlines.

  • Manage the automated AP process including email inbox, matching of invoices to delivery dockets and approve invoices on out AP software for onward payment.

  • Maintain the retail database ensure upto price points and descriptions.

  • Record accurately all wastage and stock movements/ transfers and prepare report on a monthly basis.

  • Verify large purchase invoices have been approved in line with company policy.

  • Assist with year-end audit and CSL stock takes.

  • Collaborate closely with different members of the CSL finance team.

  • Cover various accounts processes to cover annual leave.

  • Act as the finance support on all initiatives in your area. You will be required to present analysis, provide insight, and make recommendations for future strategies.

  • Challenge current ways of working, driving efficiencies and cost savings whenever possible.

  • Undertake general Commercial office administration and support duties.

  • Provide support to staff with Retail Solutions system queries.

  • Day to day support of the cash controller including transporting cash lodgements to the bank and between stores.

Qualifications / Professional Capabilities

  • A minimum of 1 year financial/administration experience working within a busy retail accounts /sales environment.

  • A relevant third level qualification (e.g., finance or accounts).

  • Proficient in use of integrated financial and retail accounting systems e.g., I- Compleat and Accounts IQ and EPOS (Retail Solutions).

  • Advanced IT skills in Microsoft suite e.g., Word, Excel, and Gmail.

  • Excellent analytical ability with an eye for detail and accuracy.

  • Strong organisational and project management skills, ability to multitask, work under time constraints.

  • Excellent written, verbal and communication skills.

  • Strong ability to work on own initiative and as part of a team.

  • Excellent communication skills and ability to work effectively with a wide range of stakeholders.

Closing date for receipt of applications: Please apply no later than Friday, 2nd December 2022 at 4.00pm

Shortlisting of candidates will apply.

UCD Students’ Union Commercial Services is an equal opportunity employer.

Job Types: Full-time, Permanent

Salary: €33,462.00 per year


  • Bike to work scheme

  • Company pension

  • Flexitime

  • Sick pay


  • Day shift

  • Monday to Friday

Ability to commute/relocate:

  • Belfield, CO. Dublin: reliably commute or plan to relocate before starting work (required)


  • Advanced/Higher Certificate (preferred)


  • Finance / accounts: 1 year (required)

Application deadline: 02/12/2022
Reference ID: HRRTFA211122
Expected start date: 09/01/2023

Full-Time // Retail Finance Administrator // UCD Students' Union CLG

Full-Time // Retail Finance Administrator // UCD Students' Union CLG

2 Dec 2022